What are the daily tasks for an Administrative Assistant/Receptionist.?
Asked by LovelyLady87
I'm going for a certificate in Administrative Assistant and I was wondering what are the daily tasks? Should I prepare myself that this occupation is going to be tough?

Best Answer:
It really depends on what field you are working in and for what employer and what their expectations are. I work for a telecommunications company and I deal alot with reports cross checking lines and lines of commission reports etc. but also do alot of filing, deal with paperwork alot. Arrange courier services, answer phones/questions, payroll.. submitting time sheets. And anything else i'm asked to do. My job is demanding and no i'm not paid well in return haha but it does require me to be extremely organized, knowledgeable and easy going. Like I said could be tough depending on who your working for what your tasks include and if you have those qualifications. best of luck to you!

Hey that's what I do! Answer all calls, greet everyone who walks in the door, organise couriers, pack goods for couriers, give out information to callers, run around after the sales reps who are out and about, organise workshops off-site, check accounts, order stationery, kitchen supplies, handle the mail and petty cash. I also organise for office services, emptying security bins, organising repairs etc. Because we have a service centre I also log repairs and complete the jobs for invoicing via data entry. I maintain registers and give out pricing and availability information to clients. Because I work in a Branch for a large international company we have centralised accounts so I don't actually have to raise cheques. You will also have to deal with some very different personalities and learn how to handle each person because if you are the only admin person you will be dealing with each of them every day. Oh and when you get some time there is always filing and archiving. Really it is not a bad job, you can be very busy or reasonably quiet and if you work with a bunch of good people it can be fun too. With a bit of training you can move on up to positions with more responsibility and if you show promise the employer will train you for other jobs.
Answered by cyclone

Depends on the company, i do alot of different things. My title is closely related to an office manager and I dont know why they don't call it that. Some of the duties I have include payroll, handling hr issues, assisting with interviews and newhires, assist customers, answer phones, filing, faxing, expense reports, arrange and submit reports to the corporate office, and assist the top manager with everything he has to do :) To be sucessful in this field you need to be friendly, trustworthy, organized, and computer savvy. It is definetely a field that you can move up in with the right company. Admin's make friends with higher people quickly since they deal with them daily and then can use their connection for when the next higher position opens up. Good Luck!!
Answered by gyggles000

Depends on the office. You may do reception, general secretarial tasks (typing, filing, etc.) and may also be expected to order office supplies and perhaps even make coffee! Most job postings say "regular admin duties and others as required"....that leaves the door open for doing all the company photocopying, binding all the reports, ordering supplies, delivering mail in the office....you name it they can ask you and expect you to do it. Being an administrative assistant/receptionist is tough because you get a lot of "grunt" work thrown at you and very little recognition or appreciation for it. Also, depending on what type of company you work for there may be little, if any, room to advance.
Answered by Tracy M

I answer phones, greet visitors, deal with the **** copier (clear paper jams, add paper, etc....some days I just wish I had a shotgun. LOL), sending and distributing faxes, scanning and emailing paperwork, handling all city permitting and inspection issues plus scanning in associated paperwork for archives, handling the petty cash box, keeping up with the office supply closet and sending requisitions for supplies as needed. My current boss (company vp) discovered early on that I am extremely computer savvy so I also double as the IT person but not titled as such. I also provide software support for all packages, including AutoCAD. To take care of all the scheduling tasks and create pick lists my employer uses software that was created in-house by my ex-boss. He quit earlier this year so now I'm the one responsible for maintenance and programming all new upgrades to the software. When I was hired I did not know the programming language used to create the software. I learned it on the job and still learning it 3 years later. All the IT and programming stuff is not typical for an admin position. These duties were assigned to me because of my extensive knowledge and experience with computers. btw...I work for a small HVAC contractor.
Answered by ModelFlyerChick